Multiple location renewal

Your project has the option to change the number of locations that are pursuing the Health-Safety Rating at the time of renewal. To change this, follow these instructions: 

• After clicking the “renew now” button in your project workspace and acknowledging the Terms & Conditions, a pop-up will appear asking, “Are there any changes to the locations that have achieved the WELL Health-Safety Rating?”

• If you have not made any changes made to the number of locations, click “No”. Once you select no, you will automatically be directed to your WELL Health-Safety renewal scorecard.

• If there have been changes made to the number of locations, click “Yes”. Navigate to the Locations tab and make the necessary location updates by following the steps outlined in that page. Once you have made the changes, make sure to click on Confirm Locations for the audit list to be generated in the Documents >> General tab.

Scorecard version

In the Scorecard tab of your WELL Health-Safety Rating workspace, there are two ways that you can verify which scorecard (initial or renewal) that you are viewing: 

Renewal scorecard

• The first way to verify which scorecard you are viewing is by using the ‘renewal scorecard’ dropdown at the top of your screen.

• If you click ‘select scorecard’ you will see two options - your renewal scorecard and your initial scorecard. The scorecard that you are viewing will have a check mark next to it and will be highlighted in blue. 
• To toggle between scorecard, click the scorecard that you would like to view or edit. Note that you can only make edits to the Renewal Scorecard in terms of features being pursued at renewal.

Scorecard version 

• The second way to verify which scorecard you are viewing is by checking the scorecard version

Verifying if documents are up-to-date

Your renewal scorecard will consist of your initial project scorecard and all of your project’s initial documentation. A red exclamation mark next to a feature name indicates that you must confirm that the original documentation is still valid or upload any audit or ongoing reporting documents. If you are no longer pursuing a feature that you achieved last year, select “No” for that feature.

There are three groups of features that need to be verified: features that do not require audit documents, features that require audit documents, and features that require on-going data reports. To see how to verify each feature, click on each feature to expand the field and scroll down to “next steps”.

Features that do not require audit documents

• For features that do not require audit-level documentation, you will see the question, “Are these documents still current?”. 
  • If the documents are current, click the check mark. No other documents will need to be submitted for this feature. 
  • If the documents are not current, click the X mark. Indicating that the documents are not current will grey out the specified document. Upload your updated document by clicking the blue plus button.

Features that require audit documents 

• For features that do require audit-level documentation, you will see the guidance “updated audit documents are required for renewal”. New audit documents must be uploaded for features that require audit-level documentation. 

• Upload the audit documents using the blue plus sign in the top right corner.

To learn more about audit requirements for projects with multiple locations, refer to this article.

Features that require an on-going data report

• Feature SA4: Monitor Air and Water Quality is verified by an on-going data report. At the time of renewal, you will be prompted to update the on-going data report. To upload the data report, click the blue plus sign in the top right corner.